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Executive Assistant
Maternity Cover

Job type: full-time, 1 year maternity cover
Location: UK, Devon
Primarily remote role with periodic in-person meetings with Tom

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About Global Optimism

Global Optimism was co-founded by Christiana Figueres and Tom Rivett-Carnac on leaving the UN, having overseen the delivery of the landmark Paris Agreement. 

It has since grown into a small and nimble team dedicated to a clear mission to play our part in catalysing actions toward halving global emissions by 2030, laying the groundwork for a regenerative world where all people and nature can thrive. 

We work across three broad pillars of action: 

  1. We change narratives and help to build resilient mindsets through our media platforms, especially the Outrage + Optimism podcast
  2. We work with like-minded partners on catalytic campaigns that impact society, celebrate collective efforts and activate to influence change and 
  3. We precipitate sectoral shifts through our engagements with transformational private sector efforts.

Role Overview

We are seeking an Executive Assistant to provide key administrative support to Global Optimism co-founder, Tom Rivett-Carnac, as well as to act as a hub and first point of contact to support the wider team and the day-to-day running of Global Optimism. 

As this job will involve liaising with stakeholders in multiple time zones, some out-of-hours work will be expected. Occasional travel may also be needed.

Personal Qualities, Experience and Skills

The ideal candidate will have: 

  • a proactive approach with an ability to work on own initiative with limited supervision
  • an ability to work through competing priorities, working closely with GO’s co-founder
  • flexibility and keenness to support our small and tight-knit team with tasks that arise through the evolving projects Global Optimism undertakes
  • high attention to detail and a sound understanding of clerical activities required for the smooth running of a company
  • administration experience
  • good knowledge of Google Workspace and Asana (task management tool)
  • working knowledge of HubSpot CRM and HubDB
  • excellent interpersonal skills, including the ability to deal with high level individuals
  • discretion and diplomacy
  • an interest in climate change solutions is a plus.

Key Responsibilities

  • Tracking and organising meetings and calendars, including scheduling of team meetings, one-to-ones, podcast recordings and virtual events
  • Coordinating with multiple stakeholders to organise events, both in person and virtual
  • Planning and booking complex travel
  • Basic business administration and tracking, in coordination with accountant
  • Using HubSpot DB to update the website and HubSpot CRM to field incoming requests
  • Organising and maintaining company systems, including holiday tracking, administrator requests, etc.

Application Details and Deadline

Application deadline: midnight on Friday, 10 December 2021, with interviews to commence in mid-December. 

Applicants should email a CV and cover letter of not more than 2 pages to contact@globaloptimism.com including the subject line: Executive Assistant Application.

Start date: mid-January

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